Christine Bauer-Ramazani
 

1.  My own important tips for teaching with PPT (that I have not found in any of the guides below):

• Change the settings for advancing the slideshow depending on HOW YOU WILL USE IT.

  For elicitation in teaching:

  • Have a printout of your slides with notes in hand when you teach so that you have all of the items on the slide in front of you.
  • When authoring, use Custom Animation to select the appropriate settings.  Purpose: to discuss the item first and elicit answers from the audience (students) before showing the item on mouse click for confirmation.
  • Check the Sound and select No Sound from the drop down menu, UNLESS there the content calls for any of the sounds (cash register, bomb explosion, camera clicks, etc.).  The default sometimes has a sound, so be sure to deselect it.
  • Animate each bullet item, shape, or line, according to your needs.  Click Add Effect, then select Start > On Click.  Usually it is best to select a fast speed.
  • Select how the text comes in; usually it is best to have the text come in all at once--by 1st level paragraphs (i.e. each bullet item), but NOT by letter or word, unless this is a spelling or vocabulary lesson!

  .         

  • ALWAYS select AutoPreview and Play to see how the selected timings and effects are working.
  • ALWAYS walk through the entire slide show to see if the effects and transitions are appropriate.  I usually spend most of my editing time on this part after the content is all set.

  For viewing on the web:

  • The effect settings for teaching are usually NOT appropriate for web viewing of slide shows.  Imagine having to click for each line or bullet to appear!!!  I would quickly click "end show".  Web viewers like to peruse materials quickly and have control over the pages that they view (navigation).
  • For the above reasons, I recommend using navigation or action buttons on slide shows.
  • Select Custom Animation > Action buttons and choose the appropriate setting (Home, Next, Previous).  PowerPoint automatically links to the selected slide.

               

  • Copy and paste the 3 action buttons on each page.  Remember that the first and last slide should only have 2 buttons (Next OR Previous plus Home).
  • ALWAYS select AutoPreview and Play to see how the selected timings and effects are working.
  • ALWAYS walk through the entire slide show to see if the effects and transitions are appropriate.  I usually spend most of my editing time on this part after the content is all set.

  Converting PPT files to HTML files for viewing on the web:

  • I would strongly recommend converting PowerPoint files from the default .ppt setting to .htm setting for viewing on the web.  Uploading a slide show to a web site can be a bit tricky.
  • First, make sure your slide show is completely finished in terms of content, formatting, navigation buttons, custom animation, etc. before you upload it to the web.
  • Then convert it to htm by selecting Save As type: web page. 

           

  • Go to your your web site and import the file or folder where the slide show files are located.  In FrontPage, a file and folder are created, so you will need to import the FOLDER.
  • To link to the slide show, you have 2 options.  I prefer the frame.htm file because it gives the viewer an outline of the contents of the slide show on the left AND an option to click the FULL SLIDE SHOW as well.  Please note that the outline view will not contain all of the animations that you created.  However, the full slide show will.  To end the full slide show, right-click and select "end show".

  Please see some samples for teaching on my web site for the Academic English course that accompanies an undergraduate business course: http://academics.smcvt.edu/cbauer-ramazani/cbr/AEP/ac_eng_BU113.htm 

  Please see some samples for web viewing on my Professional Presentations web site: http://academics.smcvt.edu/cbauer-ramazani/pres.htm

2. Links to guides for effective presentations:

• Effective Presentations -- Christine Bauer-Ramazani's animated PowerPoint slide show; good for use in teaching; advance topics with mouse clicks; view it on the web with Internet Explorer (IE 5+) at  <http://academics.smcvt.edu/cbauer-ramazani/Links/effpres/effpresent_fullscreen.htm> --set your font to Times New Roman or download Effective Presentations as a PowerPoint file.  If you do not have PowerPoint on your computer, you can download the PowerPoint Viewer 97 for PowerPoint 97, 2000, and 2002 Users at http://microsoft.com/downloads/details.aspx?FamilyId=D1649C22-B51F-4910-93FC-4CF2832D3342&displaylang=en

• tingnetwork/presentations/pmag_pptpitfalls.html>  -- Nice article from experience. It mentions PPT '97 but the same holds for newer versions of PPT.

• John de Szendeffy (10/2/03). Tips for Using PowerPoint™ for Academic Presentations <http://www.bu.edu/celop/mll/tutorials/powerpoint.html>
• Creating Effective Presentations!  <http://www.usd.edu/trio/tut/present.html> -- a  web PowerPoint presentation that presents the basics and is a good example of a presentation and provides good, major points of importance. 

• Laptop Powerpoint Presentation Tips, Powerpoint Presentations, LCD Projector alternative for Laptop
  <http://www.roadtools.com/tips.html> -- Short to the point info

• For Better Presentations Avoid PowerPoint Pitfalls
  <http://www.mmm.com/meetingnetwork/presentations/pmag_pptpitfalls.html> 
  -- Nice article from experience. It mentions PPT '97 but the same holds for newer versions of PPT.

• 10 Tips for Creating Effective Presentations in PowerPoint 2002
  <http://www.microsoft.com/office/previous/xp/columns/column08.asp>

  Creating an Effective Powerpoint Presentation <http://mason.gmu.edu/~montecin/powerpoint.html>

  How to create an effective PowerPoint presentation <http://people.csp.edu/saylor/effective_powerpoint.htm>
  -- by Thomas Saylor , Ph.D

• Effective Teaching with PowerPoint: A Learning Theory Approach <http://www.educause.edu/ir/library/multimedia/swr0417/EffectiveTeachingWithPowerPoint_files/Default.htm> -- uses audio, so turn on your speakers!
• A PowerPoint world without bullets is possible, and beautiful as well: Creative technologies
  <http://www.presentations.com/presentations/creation/article_display.jsp?vnu_content_id=1000482317>

3. Guides to tips and tricks with PPT:

• Microsoft Powerpoint XP Quick reference Guide Grover Center <http://sts.jhu.edu/services/techserv/training/sheets/powerpointXP.pdf>

• Using PowerPoint's Advanced Features (XP)-- created by Suzanne Czurylo, Software Support, University of Michigan <http://www.bus.umich.edu/Technology/Training/Tips/Powerpoint/AdvancedPowerpointXP.pdf>

• PowerPoint 2002 (1.4MB Word file) <http://download.microsoft.com/download/f/b/f/fbfcb9c6-94a2-47f5-9d54-a5d4a7ff1b6f/powerpoint.doc> Learn how create dynamic presentations with Microsoft PowerPoint® 2002. This 31-page chapter provides information that can help you create unique and professional presentations, such as adding preset or custom animation, sound, slide transitions, and inserting pictures or a movie.

• PPT 2002: http://www.davis.k12.ut.us/district/etc/paul/powerpoint.html -- PowerPoint Beginning, Control and Windows Keys, PowerPoint Intermediate, Storyboarding with PowerPoint, Drawing Toolbar, Drawing Toolbar - Short Version, Reviewing and Collaborating in PowerPoint
• In and Out of the Classroom with PPT 2002: http://www.microsoft.com/education/OfficeXPTutorial.aspx
• PPT 2002 Tour: http://www.microsoft.com/office/previous/powerpoint/2002tour/default.asp
• Views in PPT: http://office.microsoft.com/en-us/assistance/HA010348281033.aspx
• Using PrintPreview in PPT: http://office.microsoft.com/en-us/assistance/HA010348291033.aspx
• Free PowerPoint background templates, tutorials, tips/tricks, sounds: http://www.brainybetty.com/MENUPowerPoint.htm

4. Printing out handouts
That can be easily done in PRINT, but the default SLIDES must be changed to HANDOUTS.  Then you have a choice of formats--6 slides and no note space or 3 slides with note space.  I also like to use the Notes Pages for my presentations--I have the slide info PLUS my notes all on one sheet.

© Christine Bauer-Ramazani
This page was last updated: Wednesday, December 19, 2012