GRANTS and SPONSORED PROGRAMS
Information for staff applying for Institutional Grants
Grant Instructions: Applying for Institutional Grants
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Before you contact any foundation, please contact the Director for Foundation Relations and Sponsored Programs, Angela Irvine (x2351). Your proposed project should be an institutional priority for your department, special project or part of a larger institutional project. We will assist you with preparation of the grant application. After meeting with the Director for Foundation Relations and Sponsored programs, you must follow the instructions below:
2. Download a copy of the Checklist for Faculty and Institutional Grants (pdf document). You will have to complete:
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Section I (basic information)
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Section II Checklist for potential needs for the project
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Section III A draft budget for the project (utilize the budget template)
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Section IV Your chairperson or VP's signature
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Section V Your signature and those of the co-directors of the project if applicable
Once those sections are completed, send the checklist with an attached printout of your proposed budget to Angela Irvine. This should be done at least two weeks before the deadline date for your grant application.
3. Work with
Angela Irvine to prepare your budget. As of July 2008, the
information in the template and the guide are a bit outdated. The
guide and template will be updated by October 2008. Prepare a budget of
your proposal. Please use the budget format required by the grant source if
applicable. Indicate how much you are requesting from the funding source
and what you propose to do with the funds if your request is successful.
Make sure to check if matching funds are required by Saint Michael's College
and if any equipment will be purchased with the grant funds. Make sure to
check the appropriate boxes on the checklist for potential grant needs for
the proposed project i.e. matching funds, equipment, etc. and include these
items with your budget. A
budget template (excel spreadsheet) and a
guide for preparing your budget are provided. Use the bookmarks within
the guide to navigate through the document. Again, use the budget
format required by the grant source if one is provided. This will save
you time in the end!
Note 1: If your request involves equipment which may require special installation, rewiring, renovations, building code issues, air quality issues etc., it is strongly recommended that you speak to Angela Irvine(x2351) as early as possible in the grant process. She will work with Physical Plant to determine the costs associated with the proposal. This ensures that you can budget realistically for physical plant expenses and that those expenses and regulatory issues are taken into account before the grant application is approved.
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It is the applicant or project director’s responsibility to see that all grant deadlines and criteria are adhered to. Please leave yourself sufficient time to complete all materials. While it is understood that you will participate in completing the grant application while the grant checklist is being circulated for approval, the actual application should not be submitted until such time as the proposal has received all necessary approvals. This is particularly true if you are submitting a grant proposal that requires matching funds (this includes any commitment of matching resources) from the College. A pdf. document has been created to provide you with institutional information for your grant narrative. This document contains the DUNS and EIN numbers that are required for all federal grant applications