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Faculty Development
Committee
Types of Grants / Guidelines 2011-2012
The FDC, in conjunction with the Office of the Vice
President for Academic Affairs (VPAA), awards two types
of funding: Expense Defrayment Grants and Junior Faculty
Summer Research Stipends.
Once
you have familiarized yourself with the options and
decided upon the type of grant you seek, please go to
the appropriate link on the Faculty Development home
page to view the application for that type of grant.
The FDC
makes grant recommendations to the VPAA, whose decision
is final. Insofar as grant applications are of
sufficiently high academic standard, the FDC aims to
fund as many such applications as possible.
All
grant applications will be judged for quality based on
existing College and departmental criteria for teaching
and scholarship (including artistic achievement).
Applicants should explain how the proposed project would
enhance the applicant’s professional development and how
it meets relevant departmental and College expectations
for teaching and/or scholarship.
In any
given funding round the number of grant requests funded
will depend on the total number and quality of the
applications relevant to the size of the funding pool.
In making recommendations to the VPAA the FDC will rank
applications in the following order:
-
Applications strongly recommended for funding.
-
Applications recommended for funding if sufficient
funds are available.
-
Applications not recommended for funding at this
time.
In the
case of #3, the FDC will specify to the VPAA the reasons
why funding was not recommended at this time; the VPAA
will indicate these reasons to the applicant. In cases
where the VPAA does not grant funding recommended by the
FDC, the VPAA will specify to the FDC and to the
applicant the reasons why funding was not granted at
this time.
When
making grant applications, faculty should seek external
funding where feasible and work to keep costs as low as
possible.
In
cases where available funding for Expense Defrayment
Grants is exceeded by the total amount requested by
applicants, the FDC may use the following principles in
making award recommendations:
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Rank: Applications from junior faculty may
be prioritized.
-
Tenure Considerations: Applications from
junior faculty members who are closest to tenure,
and/or applications for projects that are most
necessary for gaining tenure, may be prioritized.
-
Previous Awards: Faculty who have not
received FD funding in recent history may be
prioritized.
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Note: If an ongoing or multi-phase project
requires funding year after year, external
support is warranted and more appropriate than
internal funding.
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Nature of Project: Priority may be given to
work that is interdisciplinary, cross-cultural,
innovative, and/or enhances the diversity of our
curriculum.
EXPENSE DEFRAYMENT GRANTS / GUIDELINES
Expense
Defrayment Grants (EDGs) help full-time (tenured or
untenured) faculty pay for expenses involved in their
research, scholarship or creative work, and/or teaching
development when such expenses would represent an
unusual or prohibitive burden on the faculty member. In
other words, expense defrayment grants normally
cover or offset expenses you incur to (1) improve your
teaching, (2) do your research or artistic/creative
work, and/or (3) develop a course. Faculty must first
pay for the expense and will then be reimbursed, even if
your expenses have been pre-approved (i.e. even if you
apply for an expense defrayment grant ahead of time and
are awarded the grant, you must still pay for the
expenses yourself at first and then submit original receipts for
reimbursement). An expense defrayment grant may be
awarded for up to $2,000.
In
general, EDGs are utilized to offset the cost of
direct scholarly, creative, or teaching development
activities, such as transportation and lodging for a
research trip, or participation in a teaching workshop
that results in the application of innovative teaching
technologies or pedagogy. Please note that expense
defrayment grants cannot be used to cover the
costs of a trip to conference during which you present
your work or attend as an audience member; such funding
comes from the Dean’s travel budget.
More
specifically, EDGs can be used for the following sorts
of things:
1. Minor equipment needs, so long as the equipment
becomes the property of the college and is not covered
in another budget (e.g. department budget)
2. Specialized supplies (such as lab glassware), so
long as not covered in another budget (again, the
supplies will become property of the college)
3. Page charges upon publication of articles or
papers, if not funded by your department
4. Copyright and permissions charges required for
publication and not paid by the publisher
5. Photocopying and reproduction expenses directly
related to research or publication, if over $50
6. Fees to workshops or conferences for the
improvement of teaching
7. Transportation for research purposes (mileage or
ticket expenses)
8. Lodging for a research trip (travel to archive or
library), but only up to $125 per night. The FDC grant
is meant to subsidize your hotel costs.
9. Expenses incurred by a research project funded by
an external grant but not covered by that grant,
including overages (within the limits stated above)
10. Hourly wages paid to someone else for necessary
technical assistance (e.g., data compiling, professional
copyediting, translations, and the like). Hourly rate
and estimated or completed hours must be printed on the
receipt.
11. Costs associated with interdisciplinary
collaboration between faculty working on innovative
curricular or pedagogical projects
12. Costs associated with the development of a
service-learning component to an existing course, or a
new service-learning course. Incidental expenses
related to the teaching of service learning courses
(e.g. costs of trips) are not funded from the faculty
development budget.
13. Books or other media that are critical to a
scholarly endeavor and cannot be obtained by the library
EDGs
cannot be used for the following:
1. Books, DVDs, or other forms of media that can be
obtained by the library (consult your library
liaison)
2. Meals, beverages, or other “per diem” costs
3. Fees to conferences or workshops where you are
presenting or attending as an audience member, and
transportation to these conferences or workshops (as
noted above, please contact the Dean’s office for this
funding)
4. Expenses that could be covered by your department
or some other office on campus (your department chair
should be consulted prior to submitting an application
for FDC funding), ot
5. Reprint charges.
For the
2011-2012 academic year, applications will be considered
in early Fall, late Fall and late Spring. It is acceptable to apply
for funding to offset expenses yet to be incurred or
already incurred in the previous, adjacent semester or
summer. There will be a limit of two expense defrayment
grants (up to $2,000 each) per faculty member per year.
Sabbatical status does not make you ineligible for an
expense defrayment grant.
Key
dates and deadlines for early Fall 2011 applications.
September 16, 2011: deadlines for applications to
Chair of FDC James Byrne; copy of application to
Madeleine Rabideau and your department chair.
September 23, 2011: FDC makes recommendations to VPAA.
September 30, 2011: VPAA notifies applicants.
JUNIOR FACULTY SUMMER RESEARCH STIPENDS / GUIDELINES
Each
year, the Office of the VPAA allocates a number of summer stipends
(usually four) to be awarded on a competitive
basis. These $4,000 stipends are meant to support a
faculty member’s research work over the summer;
they serve as supplemental salary. Currently, these
stipends can be offered only to junior faculty. The
quality of each application will be considered first.
Quality being equal, those with the greatest need for
research/creative development leading up to their tenure
year will be given priority. Normally, junior faculty
will be awarded only one Summer Research Grant prior to
their tenure review.
The
requirements for summer research stipends are as
follows:
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Applicants must be full-time tenure-track faculty.
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Applicants may not teach at Saint Michael’s College or
elsewhere during the summer in which the stipend is
issued. The stipend substitutes for extra summer
pay.
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The proposed work must be accomplishable in the
course of the summer, even if it is only a phase of
a larger project, and the applicant must intend to
complete that work during the summer.
Again,
stipend money is viewed as supplemental summer salary
that releases a junior faculty from the pressure to
teach a summer course in order to earn extra income.
Therefore, no budget is required. If the summer
research work involves not just the faculty member’s
time but also the incurring of expenses, the faculty
member may also apply for an expense defrayment grant.
A faculty member receiving a summer stipend and also
wishing to receive the $1,000 stipend for a student
summer research project (awarded by the Council for
Undergraduate Research in conjunction with the VPAA)
must demonstrate that the student's project is fully
distinct from the faculty's summer research. A
recipient of the Junior Faculty Summer Stipend is
expected to devote his or her summer to the research
project for which the stipend was awarded.
Applications for Junior Faculty Summer Research Stipends
are considered once per year, in early December.
Key
dates and deadlines for Summer 2012 applications.
TBA: deadlines for applications to
Chair of FDC (Shane Lamos); copy of application to
Madeleine Rabideau and your department chair.
TBA: FDC makes recommendations to VPAA.
TBA: VPAA notifies applicants.
SUMMARY and ADDITIONAL IMPORTANT INFORMATION
In
summary, the Faculty Development Committee, in
conjunction with the VPAA, awards two separate types of
internal funding. Expense defrayment grants pay for
expenses incurred by a faculty member endeavoring to
improve her or his teaching, engage in her or his
scholarship, or develop a course. Junior faculty summer
research stipends provide a supplemental summer salary
of $4,000 to tenure-track faculty who devote their
summer to a scholarly project. Expense defrayment
grants are capped at $2,000 and are awarded both in Fall
and Spring; deadlines are normally November and March.
(Starting in August 2011 there will be a third round of
funding each year probably in late August/early
September.) Applications for Junior Faculty Summer
Research grants
are considered only once per year, in early December.
Recipients of either type of award are required to
report on the use of their funding within one calendar
year of notification of the award by submitting a
short report (1 or 2 pages) to the Office of the VPAA.
Recipients of the grants are also encouraged to present
the results of their work, either by giving a short talk
within the FDC’s panel presentation series, the
humanities lecture series, or the SSRC lecture series. Finally, if the project for which you are seeking
funding (whether a summer stipend or an expense
defrayment grant) involves the use of human research
participants, you must obtain approval from the
Institutional Review Board (IRB) prior to submitting
your application to the Faculty Development Committee.
To
apply for either type of funding,
click here to return to the FDC home
page, and then click on the appropriate link to the
application procedure.
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