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Using MS-POWERPOINT to create
a basic slide show
in 15 easy steps
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Click Start > Programs > MS Office > PowerPoint.
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In PowerPoint, single-click on
File > New > From Design Template.
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Choose a design by single-clicking each of the designs to preview.
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For a cover page,
click Slide Layout
on the drop-down arrow (top right) and click the first slide. Follow
the instructions on the screen to type in text.
Add the title (e.g. Site Visit, the name of the business) and sub-heading
(e.g. the group and names of group members), the course, and the semester.
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To add a footer,
click View > Header and Footer > click the box you want (date
and/or footer text, e.g. the site you visited).
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To add a slide,
click Insert > New slide. Slide 2: Table of Contents.
Give a
brief outline (table of contents) of the presentation (titles of the
slides = topics).
Have
a title for
each following slide, e.g. Marketing: Product.
Use bullets for
each new point (8 bullets maximum per slide).
Do not write sentences; use phrases.
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For a simple bulleted
list with a title, click on the
second slide.
For a two-column
bulleted list with title, click the
third slide, etc.
Other options include a table, a graph with
bullets, an organization chart, a bar graph, clipart with bullets, and a blank
page.
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To change font styles, colors, and
sizes, click Format > Font.
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To add graphics,
click Insert > Picture > Clipart (or From file to
insert your own picture). Consider using the company's Web site for
additional pictures, e.g. the company logo, but check with the company that
this is ok. Copy the picture (right-click > copy; then go to the PPT
slide and right-click > Paste to insert the picture. To resize graphics,
always use the corner handles.
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To add transition effects
from slide to slide, click Slide Transition (drop-down arrow, top right). Be sure that you stay consistent in your
transitions.
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To add bullet effects/transitions,
click Slide Show > Custom Animation > Add Effect, but be sure to
keep the effect simple (no sounds, please!), e.g. fade in or appear all
at once (not letter by letter or word by word).
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To add notes to your slide,
click View > Notes page and type your speaking notes below the
slide.
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To see the slide show,
click Slide Show > View show.
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To save,
click File, then Save As. Choose the z: drive or your
flash drive or a CD to save to.
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To print,
click File, then Print > choose the type (notes pages, slides,
handout).
© 2004: Christine Bauer-Ramazani;
updated for PPT 2003:
July 18, 2008
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