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Click START, then point to
Programs and MS-Office.
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Click MS-Word.
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Click on File
>
New.
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Under Templates
(right side),
click on Templates on Office Online.
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Scroll
alphabetically to the category “Memos” and click it.
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Select the Memo style
of your choice. Preferred styles are
Contemporary, Elegant, or Professional.
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Click the Download button. Your memo will download to Word.
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Click next to TO: and type in your professor's
name. TO indicates the person to whom the memo is addressed.
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Click next to FROM: and type in your name.
FROM indicates the author of this memo.
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International students: Click next to CC: and type in your Academic English
professor's name.
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Click next to DATE: and put in the date.
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Click next to RE: and type in the topic of this
memo, e.g. Ethics Memo. RE: means regarding, concerning, or subject.
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Make sure that all text after TO, FROM, CC, DATE,
and RE is exactly aligned. You can also manually align text by using the
TAB key after TO, FROM, CC, DATE, and RE.
Please note: The TAB key protects the margin,
whereas the spacebar does not. Instead, it creates jagged edges.
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Highlight and delete information that you
do not wish to be on your memo, e.g. “company name” or “confidential”.
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Type in the headings of your memo, e.g. Introduction, Conclusion, etc. and bold them.
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Double-space under each heading and type a
paragraph, with no indentation and single-spaced.
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Save the file on the network drive or save it on
the desktop and email it to yourself.