BU113: Critical Thinking and Communication in Business
(EN103: Academic English for Critical Thinking and Communication in Business)
Prof. Bauer-Ramazani

Creating TABLES and MEMOS in MS-Word
 (Instructions for Word 2010)

TABLES for Resumes:

1. Click START, then point to Programs and MS-Office.

2. Click MS-Word.

3. Type your name and center it. Bold it and use a larger font size.

4. Create a table, following the instructions at this link for Word 2010 Insert a Table, Convert text to a table, or Draw a Table or follow the video (1:05 min) How to create tables from scratch in Microsoft Word 2010 and using the specifications below.

   1. For your permanent and current address, create a table with 2 columns and 1 row. Enter your Permanent Address in the left column. Enter your Current Address in the second column. Slide the border of the second column to the left so that the information appears centered on the page.

   2. To hide the table borders, highlight the table. Right-click inside the highlighted table > Table Properties > Borders and Shading > Borders: None. The table is still there and the gray lines you may see will not print.

   Other alternatives:

   • In Word, click HELP (top) and type "Insert a table" or "Create a table" into the search window.

MEMOS:

1. Click START, then point to Programs and MS-Office.

2. Click MS-Word.

3. Click on File > New.

4. From the available Templates, click Memos.

5. Select the Memo style of your choice.  Preferred styles are Contemporary or Elegant.

6. Double-click the memo style to download it.Your memo will download to Word.

7. Click next to TO: and press the TAB key (left side of keyboard) to put in a protected space. Then type in your professor's name.  TO indicates the person to whom the memo is addressed.

8. Click next to FROM: and press the TAB key (left side of keyboard) to put in a protected space. Then type in your name.  FROM indicates the author of this memo.

9. International students: Click next to CC: and press the TAB key (left side of keyboard) to put in a protected space. Then type in your Academic English professor's name.

10. Click next to DATE: and press the TAB key (left side of keyboard) to put in a protected space. Then put in the date.

11. Click next to RE: and press the TAB key (left side of keyboard) to put in a protected space. Then type in the topic of this memo, e.g. Stakeholder Memo.  RE: means regarding, concerning, or subject.

12. Important note: Make sure that all text after TO, FROM, CC, DATE, and RE is exactly aligned.  By using the TAB key after TO, FROM, CC, DATE, and RE you are manually aligning the text. 
    Suggestion: The TAB key protects the margin, whereas the spacebar does not.  Instead, it creates jagged edges.

13. Highlight and delete information that you do not wish to be on your memo, e.g. “company name” or “confidential”.

14. Type in the headings of your memo, e.g. Introduction, Conclusion, etc. and bold them.

15. Double-space under each heading and type a paragraph, with no indentation and single-spaced.

16. Save the file on the network drive or save it on the desktop and email it to yourself.

© 2011: Christine Bauer-Ramazani; last updated: January 28, 2013